Defining the External Training Approval Process Settings

By default, approval is required when a User registers for an external training event, creates a new external training event, or updates external training event details, but you can customize the approval process on a per-LearnCenter basis. Appropriate communication messages are sent when approval is needed, and you can customize to whom those messages are sent. On the ControlPanel:

1. Click on the External Training menu to expand it.
2. Click External Training.
3. Click Settings.

4. Click the When a user registers for an External Training Event check box to indicate approval is required when a user registers for training using the External Training dynamic object. (Default) If you select this option, the appropriate communication message is sent when a user registers for external training.
   or
   Clear the check box to indicate that approval is not required when a user registers for training using the External Training dynamic object. No communication message is sent.
5. Click the When a user creates an External Training Event check box to indicate approval is required when a user creates a new external training event using the External Training dynamic object. (Default) If you select this option, the appropriate communication message is sent when a user creates a new training event.
   or
   Clear the check box to indicate that approval is not required when a user creates a new external training event using the External Training dynamic object. No communication message is sent.
6. Click the When a user updates an External Training Event's details check box to indicate that approval is required when a user updates the details of an external training event using the External Training dynamic object. (Default) If you select this option, the appropriate communication message is sent when a user updates the details for an external training event.
   or
   Clear the check box to indicate that approval is not required when a user updates the details of an external training event using the External Training dynamic object. No communication message is sent.
7. Click the Administrators with permissions check box to indicate that approval communication messages should be sent to administrators who have been granted the Approve External Training User Permission.
   or
   Clear the check box to indicate you do not want approval communication messages to be sent to administrators who have been granted the Approve External Training User Permission.
8. Click the Supervisors check box to indicate that approval communication messages should be sent to supervisors who have been granted the Approve External Training User Permission.
   or
   Clear the check box to indicate you do not want approval communication messages to be sent to supervisors who have been granted the Approve External Training User Permission.
9. Select one of the following options:

• Except the following - and then click Select Users to search for and select the Users you to not want receiving the messages.
• Only the following - and then click Select Users to search for and select only the specific Users you want receiving the messages.

Using either option is useful if in your organization you have designated people who approve external training events.

You must select either Except the following or Only the following, even if you want to send the message to all Administrators (with permission), or to all Supervisors. For example, the only way to get the message to go to all Supervisors is to select the Supervisors check box, select Except the following, and leave the Users box blank.

10. Click Save.

Related Topics

Copyright © 2010-2018, Oracle and/or its affiliates. All rights reserved.