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User Account User Permissions

You must grant the appropriate User Account User Permissions to the Administrators who are responsible for managing User Accounts. You can grant all User Account-related permissions by granting the Manage Users (Basic),Manage Users (Advanced), Manage Roles, Manage Supervisor Accounts, and Manage User Groups User Permissions, or you can grant or deny specific User Account-related sub permissions as needed.

On the ControlPanel:

  1. Click   on the Users menu to expand it.
  2. Click Users.
  3. Clicknext to an Admin.
  4. Click next to Manage Users (Basic) to expand the list of permissions.
  5. Click the check box next to a permission to grant it to the Admin.

    or

    Clear the check box to deny the permission to the Admin.
  6. Click Save.

Each permission is described below.

Permission Description

Manage Users (Basic)

Grant this permission to Admins who will manage LearnCenter user accounts, including creating accounts and assigning Admins to groups. This User Permission allows Admins to view user lists and to view user information on the Users page. This permission is typically granted to System Admins and Training Admins.

View User List (Required for other user admin permissions)

Enables Admins to see a list of Users. If you deny this permission, Admins will not be able to see a list of Users on the Users page. This permission is typically granted to System Admins and Training Admins.

View User Info

Enables Admins to view (but not edit) the properties for Users and send Com System messages to them. If you deny this permission, Admins will not be able to view the details for Users or send com messages to them. This permission is typically granted to System Admins and Training Admins.

Change User LearnCenter Status

Enables Admins to change a user’s LearnCenter status (Denied, Approved, Pending, Removed). If you deny this permission, Admins will not be able to change a user’s status. This permission is typically granted to System Admins.

Change User Account Active and Expired Dates (this LearnCenter)

Enables Admins to change the active and expired dates for user accounts. If you deny this permission, Admins will not be able to change active and expired dates. This permission is typically granted to System Admins.

Move Users to Groups

Enables Admins to move Users to groups. If you deny this permission, Admins will not be able to move Users to groups. This permission is typically granted to System Admins.

Delete Users From Groups

Enables Admins to delete Users from groups. If you deny this permission, Admins will not be able to delete Users from groups. This permission is typically granted to System Admins.

View User Notes

Enables Admins to view user performance notes. If you deny this permission, Admins will not be able to view user performance notes. This permission is typically granted to System Admins and Training Admins.

Add User Notes

Enables Admins to add user performance notes. If you deny this permission, Admins will not be able to add user performance notes. This permission is typically granted to System Admins and Training Admins.

  1. Click next to Manage Users (Advanced) to expand the list of permissions.
  2. Click the check box next to a permission to grant it to the Admin.

    or

    Clear the check box to deny the permission to the Admin.
  3. Click Save.

Each permission is described below.

Permission Description

Manage Users (Advanced)

Grant this permission to Admins who will manage user accounts. This User Permission allows Admins to view user lists and to change user information.

Add New User Accounts

Enables Admins to add new user accounts. If you deny this permission, Admins will not be able to add new user accounts. This permission is typically granted to System Admins.

Insert Existing Users Into This LearnCenter

Enables Admins to insert existing Users from sub LearnCenters or the parent LearnCenter into the current LearnCenter. If you deny this permission, Admins will not be able to insert existing Users into the current LearnCenter. This permission is typically granted to System Admins.

Note: You must also grant View Sub LearnCenters set for this permission to work.

View User Site Usage Details

Enables Admins to see the site usage history for a user, such as last log in date and pages visited. If you deny this permission, Admins will not be able to see a Users site usage history. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Change User Info

Enables Admins to change user information, as allowed by User Options. This could include name, password, username and other fields. If you deny this permission, Admins will not be able to change user information. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Change User Names

Enables Admins to change a user's username in the User Properties window. If you deny this permission, Admins will not be able to change a user's username in the User Properties window.

Change User Settings

Enables Admins to change User account settings, such as auto login, via the Account Settings Tool on the User Properties page. If you deny this permission, Admins will not be able to change user settings and the User Settings Tool will not be visible. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Change User Security Permissions

Enables Admins to change user security settings. If you deny this permission, Admins will not be able to change user security settings. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Change User Password (all LearnCenter)

Enables Admins to change user passwords in the current and all sub LearnCenters. If you deny this permission, Admins will not be able to change user passwords. This permission is typically granted to System Admins and Help Desk Admins.

Note: You must also grant View User List for this permission to work.

Change User Password Expiration Date (all LearnCenter)

Enables Admins to change a user's password expiration date in the User Account Settings window. If you deny this permission, Admins will not be able to change a user's password expiration date in the User Account Settings window. See the section called “Changing User Account Settings” on page 111 for information on changing user passwords.

Note: You must also grant View User List for this permission to work.

Change User Account Active and Expired Dates (Sub LearnCenter)

Enables Admins to change the active and expired dates for user accounts in sub LearnCenters. If you deny this permission, Admins will not be able to change the active and expired dates for user accounts in sub LearnCenters. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Change User Account Active and Expired Dates (all LearnCenter)

Enables Admins to change the active and expired dates for user accounts in all LearnCenters. If you deny this permission, Admins will not be able to change the active and expired dates for user accounts in all LearnCenters. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Copy Users to Sub LearnCenter

Enables Admins to copy Users to sub LearnCenters using the Batch Processing Tools. If you deny this permission, Admins will not be able to copy Users to sub LearnCenters using the Batch Processing Tools. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

Copy Users and Permissions to Sub LearnCenter

Enables Admins to copy Users and their user permissions to sub LearnCenters. If you deny this permission, Admins will not be able to copy Users and their user permissions to sub LearnCenters. This permission is typically granted to System Admins.

Note: You must also grant View User List for this permission to work.

View User Action Menu for All Users

Enables Admins to view the User Action menu on the Users page. (Clicking opens the User Control Action window.)

  1. Click next to Manage Roles to expand the list of permissions.
  2. Click the check box next to a permission to grant it to the Admin.

    or

    Clear the check box to deny the permission to the Admin.
  3. Click Save.

Each permission is described below.

Permission Description

Manage Roles

Grant this permission to any Admins responsible for managing roles.

Add Roles

Enables Admins to add user roles. If you deny this permission, Admins will not be able to add user roles.

Edit Roles

Enables Admins to edit user roles. If you deny this permission, Admins will not be able to edit user roles.

Deactivate Roles

Enables Admins to deactivate user roles. If you deny this permission, Admins will not be able to deactivate user roles.

Edit Role Permissions

Enables Admins to edit the permissions associated with a user role. If you deny this permission, Admins will not be able to edit the permissions associated with user roles.

  1. Click next to Manage Supervisor Accounts to expand the list of permissions.
  2. Click the check box next to a permission to grant it to the Admin.

    or

    Clear the check box to deny the permission to the Admin.
  3. Click Save.

Each permission is described below.

Permission Description
Manage Supervisor Accounts Grant this permission to Admins responsible for creating and managing supervisor accounts.

Assign Users to Supervisors

Enables Admins to assign Users to supervisors. If you deny this permission, Admins will not be able to assign Users to supervisors.

Add Supervisor Accounts

Enables Admins to add new supervisor accounts. If you deny this permission, Admins will not be able to add new supervisor accounts.

Delete Supervisor Accounts

Enables Admins to delete supervisor accounts. If you deny this permission, Admins will not be able to delete supervisor accounts.

View Supervisor Accounts

Enables Admins to view supervisor accounts. If you deny this permission, Admins will not be able to view supervisor accounts.

Edit Supervisor Account Permissions

Enables Admins to edit supervisor accounts. If you deny this permission, Admins will not be able to edit supervisor accounts.

  1. Click next to Manage Supervisor Roles to expand the list of permissions.
  2. Click the check box next to a permission to grant it to the Admin.

    or

    Clear the check box to deny the permission to the Admin.
  3. Click Save.

Each permission is described below.

Permission Description
Manage Supervisor Roles Grant this permission to Admins responsible for creating and managing Supervisor Roles.

Add Supervisor Roles

Enables Admins to add new Supervisor Roles. If you deny this permission, Admins will not be able to add new Supervisor Roles.

Edit Supervisor Roles

Enables Admins to edit Supervisor Roles. If you deny this permission, Admins will not be able to edit Supervisor Roles.

Deactivate Supervisor Roles

Enables Admins to deactivate Supervisor Roles. If you deny this permission, Admins will not be able to deactivate Supervisor Roles.

Edit Supervisor Role Permissions

Enables Admins to edit Supervisor Role Permissions. If you deny this permission, Admins will not be able to edit Supervisor Role Permissions.

  1. Click next to Manage User Groups to expand the list of permissions.
  2. Click the check box next to a permission to grant it to the Admin.

    or

    Clear the check box to deny the permission to the Admin.
  3. Click Save.

Each permission is described below.

If you are using the classic Groups functionality, the permissions marked with an asterisk (*) will become available when you migrate to the Dynamic Groups functionality.

 

Permission Description

Manage Groups

Grant this permission to Admins who will manage user groups. This permission enables Admins to add, edit, and delete groups from the LearnCenter.
*Add Group Mapped Categories Enables Users to map Categories to Groups. If you deny this permission, Users will not be able to map Categories to Groups.
*Add Group Mapped Job Profiles Enables Users to map Job Profiles to Groups. If you deny this permission, Users will not be able to map Job Profiles to Groups.
*Add Group Mapped Learning Plans Enables Users to map Learning Plans to Groups. If you deny this permission, Users will not be able to map Learning Plans to Group
*Add Group Mapped Skills Enables Users to map Skills to Groups. If you deny this permission, Users will not be able to map Skills to Groups.
*Add Group Mapped Users Enables Users to map Users to Groups. If you deny this permission, Users will not be able to map Users to Groups.
Note: This User permission was formerly called Move Users to Groups and used to reside in the Manage Users (Basic) User Permission category.
Add Groups Enables Admins to add groups to the LearnCenter. If you deny this permission, Admins will not be able to add groups to the LearnCenter.
*Approve Group Memberships Enables Users to approve or deny User requests to join Groups. If you deny this permission, Users will not be able to approve or deny User requests to join Groups.
Edit Groups Enables Admins to edit groups in the LearnCenter. If you deny this permission, Admins will not be able to edit groups in the LearnCenter.
*Delete Group Mapped Categories Enables Users to delete Categories from Groups. If you deny this permission, Users will not be able to delete Categories from Groups.
*Delete Group Mapped Job Profiles Enables Users to delete Job Profiles from Groups. If you deny this permission, Users will not be able to delete Job Profiles from Groups.
*Delete Group Mapped Learning Plans Enables Users to delete Learning Plans from Groups. If you deny this permission, Users will not be able to delete Learning Plans from Groups.
*Delete Group Mapped Skills Enables Users to delete Skills from Groups. If you deny this permission, Users will not be able to delete Skills from Groups.
*Delete Group Mapped Users Enables Users to delete Users from Groups. If you deny this permission, Users will not be able to delete Users from Groups.
Note: This User permission was formerly called Delete Users from Groups and used to reside in the Manage Users (Basic) User Permission category.
Delete Groups Enables Admins to delete groups from the LearnCenter. If you deny this permission, Admins will not be able to delete groups from the LearnCenter.
*View Group Mapped Categories Enables Users to view Categories mapped to Groups. If you deny this permission, Users will not be able to view Categories mapped to Groups.
*View Group Mapped Job Profiles Enables Users to view Job Profiles mapped to Groups. If you deny this permission, Users will not be able to view Job Profiles mapped to Groups.
*View Group Mapped Learning Plans Enables Users to view Learning Plans mapped to Groups. If you deny this permission, Users will not be able to view Learning Plans mapped to Groups.
*View Group Mapped Skills Enables Users to view Skills mapped to Groups. If you deny this permission, Users will not be able to view Skills mapped to Groups.
*View Group Mapped Users Enables Users to view Users mapped to Groups. If you deny this permission, Users will not be able to view Users mapped to Groups.
*View Groups Enables Users to view Groups. If you deny this permission, Users will not be able to view Groups.

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