User Permissions

LearnCenter User Permissions are the keys to the LearnCenter. As an Admin, you have the authority to grant or deny User Permissions for other users. When you grant a user a permission, you are giving that user the right to access functionality, fields, or pages to which other users may not have access. Denying a permission takes away that user’s right to access that information. Some fields and functionality are tied to User Permissions, and if a user does not have those permissions that user will not be able to access that field or functionality.

You cannot edit your own User Permissions. You cannot edit an Admin's permissions from a sub LearnCenter if that Admin is a Co-owner in a parent LearnCenter.

The User Permissions page lists all permissions. Click next to each User Permission to expand the menu and display more User Permissions below that top-level parent. When you select a top-level User Permission, all its sub permissions are also selected. Expand the top-level permission to display the sub permissions and then click or clear their check boxes individually to suit the permissions requirements for a user.

Working with Permissions

There are two methods for granting User Permissions:

• Assign a User Role - roles are a set of permissions designed and defined specifically for a user’s position within your organization. They are often used to easily assign the same permissions to multiple users.

See User Roles and Associating User Permissions to a Role for additional information.

• Grant Individual User Permissions - manually grant specific users specific User Permissions using the check box next to each permission you would like the user to have.

In some cases, you may find it easier to manage User Permissions by assigning users to a role then granting certain additional User Permissions as needed for the user. If a user has a permission that is defined by a role, the check boxes next to those permissions will be disabled when you try to access their granular permissions.

Default Permissions

The default permissions granted to new Users who are defined by the role called “User.” This role contains the following two permissions, but you can edit it to include more or fewer permissions:

• View Content - enables users to see LearnCenter pages and learning content. All sub permissions are automatically selected.
• Use Communication Tools - enables users to use the Com Center.

Without these two permissions, users will not be able to see content on LearnCenter pages or use the Com System.

If you are creating an Admin, you must also grant the View Management Links permission (sub permission of Manage Options), because it is required for full access to the options secured by most of the other User Permissions.

LearnCenter Co-Owner Permissions

If you click the LearnCenter Co-Owner check box, you give a User permission to access all Admin areas and functionality associated with this LearnCenter and any sub LearnCenters. When you grant this permission, all User Permission check boxes are automatically selected for this User.

This is the only permission that can be inherited to sub LearnCenters.

The following LearnCenter features require Co-Owner permissions:

• Calendar day view (add global events)
• AICC Importer (import course into public catalog)
• LMS tracking
• eCommerce settings
• Ability to remove Calendar Global Items
• Ability to View System Registry
• Grant co-owner permissions to another user
• Ability to change owner permissions
• Ability to view course tracking information
• Import AICC Courses in Public Catalog
• System Options in the root LearnCenter Control Panel (Options menu)

To deny Co-Owner privileges, clear the check box next to LearnCenter Co-Owner.

Accessing User Permissions

To access the User Permissions window, follow these steps. On the ControlPanel:

1. Click   on the Users menu to expand it.
2. Click Users.

3. Search for the users for whom you want to manage permissions.

   You can search for a particular User or a range of Users using several filters. The more filters you apply, the narrower the search results will be. Likewise, the fewer filters you apply, the broader the search results will be.

   Click Reset before beginning any new search.

   To search for a User:

   1. Click Reset.
   2. Select or click all applicable filters. Each filter is described in the following table:

   Filter	Description
   Usernames Beginning With	Click the first letter of a username or [0-9] to display all usernames beginning with the option you selected. You can also click [Show All] to display all Users.
   Field(s) Containing	Type a Username, First Name, or Last Name, or any combination of the three. You can also type partial usernames, first names or last names if you are unsure of the exact spelling or if you want to broaden your search.
   Users with Status	Select one or more of the following check boxes to search for usernames by status. The more check boxes you select, the broader your search.   Denied Access - Users whose access to the LearnCenter is denied because they have not been approved by an Administrator. They can only access the LearnCenter when an Admin approves them. Pending Approval - Users who are awaiting approval to use the LearnCenter. Approved - Users who have been approved to use the LearnCenter Approved Users can access the LearnCenter. Removed - Users who have been removed from the LearnCenter. Disabled Access - Users who are approved, but who failed logging in multiple times, based on the settings for the LearnCenter password lockout feature. They cannot access the LearnCenter until an Administrator removes the lockout flag on their User accounts. Note: See Customizing the Login Lockout Feature for additional information on setting up the Login Lockout feature. If you do not select any of the check boxes, the search is performed on Users of all statuses except Removed. Note: See Customizing the Login Lockout Feature in online help for additional information on setting up the Login Lockout feature. If you do not select any of the check boxes, the search is performed on Users of all statuses except Removed.
   *User Group	This field displays if you are using the classic Groups functionality. You can search for users who are part of groups. Select (highlight) the group name in User Group box. If you want to further filter by sub group, click Sub Groups and then select the sub group name in the box. Click Show Users to display the members of this group in the User List.
   *Groups	This field displays if you are using the Dynamic Groups functionality. The search text box has a limitation of 100 characters. The default number of Groups displayed in the drop-down list is limited to 50. Type a partial name in the search box and select the Group you want from the drop-down list. Notice that the unique Group Code is listed next to the Group Name in the list.
   Display	Decide how many results you want to display on the page and select it from the Display drop-down list. The default number of records displayed on the page is 50. You can change this by selecting a different number from the Display drop-down list. You can display up to 1000 records.

   3. Click Search. Users matching your search criteria are listed in the User List.
   4. Click the check boxes next to the Users you want, and then click Return Selected.
      or
      Click Return All to return all records and pages. For example, if the search result displays 300 records and the current page displays only first 50 records, clicking Return All returns all 300 records back to the main screen.
4. Click in the Actions column next to a user. The User Permissions window opens.

Granting and Denying User Permissions

You can grant or deny User Permissions as needed. You can grant whole categories or just individual sub User Permissions within a category. If you click a check box next to a top-level User Permission category, all sub User Permissions are also automatically granted. If you clear a check box next to a top-level User Permission category, all sub User Permissions are also automatically denied.

If some but not all of the sub User Permissions are selected, the parent permission’s color changes to a lighter color.

Each permission category and individual sub permission is described in full in their respective topics.

Related Topics

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