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Adding Quick Sessions

You can add new ILT Quick Sessions. A Quick Session is an ILT Session that does not need to be associated with an Event or Track. Think of Quick Sessions as one-time meetings that need to be tracked. On the ControlPanel:

Click on the ILT menu to expand it.
Click Instructor Led Training. The ILT Events/Tracks/Sessions page opens.
Click the Quick Session check box in the Filters section.
Click Search.
Click Add Quick Session. The Session Information page opens.

Type the Name of the Session. (Required)
Type a Description for the Session.
Click Select Categories. The Select Categories page opens, and you can map the Quick Session to one or more Categories to make it easier to locate in the future.

Click the check boxes next to the Categories you want to associate with the Session.
Click Return Selected Categories. The selected Categories are inserted into the Category box on the Session Information page.
Type the Minimum Seats you want to make available for the Session.
Type the Maximum Seats you want to make available for the Session.

When you add an Enrollment and this maximum seat number is reached, no more students will be allowed to enroll in the class.

Type the Outline that best describes the flow of the Session.

Click in the Start Date box and select a date from the pop-up calendar and select the start time from the drop-down list.
Click in the End Date box and select a date from the pop-up calendar and select the end time from the drop-down list.
Select a Time Zone from the drop-down list.

The following Time Zone rules apply for ILT sessions:

If the ILT Session is created without a location, the default is the LearnCenter's Time Zone. However, if the location is later mapped to the ILT Session, the ILT session's Time Zone is over written with that of the location.
Making changes to the location Time Zone does not update the ILT Session's Time Zone. You must map a different location and then re-map the same location to update the ILT Session with the new location Time Zone, or change the Time Zone for the ILT session to match the location.
Administrators can also change the Time Zone of the ILT session once it is mapped to the location.
You can select the LearnCenter’s Time Zone instead of using the server Time Zone.
All the dates and times that are stored in the LearnCenter using the server's timestamp for the learning event are stored in Eastern Standard Time. These dates and times are converted using the server's built-in Time Zone conversion. The server's timestamp is of web server or database server, but both servers use the same Time Zone.
The Time Zone priority for users is as follows:

User Time Zone
LearnCenter Time Zone
Parent LearnCenter or Parent Root Time Zone
Server Time Zone

The Time Zone priority accessed through the ControlPanel is as follows:

Learning Event Time Zone
LearnCenter Time Zone
Parent LearnCenter or Parent-Root Time Zone
Server Time Zone

Select one of the following from the Observes Daylight Savings drop-down list:

Yes - if daylight savings time is observed.
No - if daylight savings time is not observed.

Click the Always Show This Time Zone check box to indicate you want the learning Event's Time Zone displayed to the User.
or
Clear the check box to display and convert the learning Event's dates into the User's Time Zone. (Default)

Type a description of any Prework attendees need to complete prior attending the Session.
Type the name of the Author.
Type the Series Name.
Type the Series Number.
Type the Course Level.
Type the number of Credits for the Session.
Type the length of the Duration of the Session.
Type the name of the Publisher.
Type the Cost Per User.
Type the Course Number.
Complete any custom fields you may have added.
(Optional) Click the check boxes next to the fields you do not want to display to Users.
or
Clear the check boxes for the fields you want to display to Users.

See Variable Display of ILT Enrollment Information to Users for additional information about these fields.

Click Save. The Session Information page displays the Session details. You can now add Instructors, Location Information, Assets/Materials, Recurrences, and add Enrollments just as you would when adding regular ILT Sessions.