You are here: User Accounts > User Roles > Mapping Users to a Role

Mapping Users to a Role

You can map Users to a Role once you have added and associated permissions with it. When you map Users to a Role, the permissions associated with the Role are assigned to those Users.

You cannot delete permissions granted through a User Role when editing an individual’s User Permissions at the User account level, but you can grant additional permissions to that User at the User account level. See User Permissions for instructions on granting and denying User Permissions.

If a User is mapped to a User Role and then that User's permissions are edited at the User account level, that User will be exempt from any future permission changes made to the User Role. Those changes would have to be granted individually to that User at the User account level. If a User is mapped to any Role other than the Default User Role, he or she is not considered part of the default User Role and will be exempt from any future permission changes made to the Default User Role. Permission changes for that User would have to be made in the other User Role to which he or she is mapped.

On the ControlPanel:

Click on the Users menu to expand it.
Click User Roles.
Click next to a standard or custom Role listed in the Roles section.
Click Insert Users.

Search for the Users you want to add to the Role.

Filter	Description
Usernames Beginning With	Click the first letter of a username or [0-9] to display all usernames beginning with the option you selected. You can also click [Show All] to display all Users.
Field(s) Containing	Type a Username, First Name, or Last Name, or any combination of the three. You can also type partial usernames, first names or last names if you are unsure of the exact spelling or if you want to broaden your search.
Users with Status	Select one or more of the following check boxes to search for usernames by status. The more check boxes you select, the broader your search. Denied Access - Users whose access to the LearnCenter is denied because they have not been approved by an Administrator. They can only access the LearnCenter when an Admin approves them. Pending Approval - Users who are awaiting approval to use the LearnCenter. Approved - Users who have been approved to use the LearnCenter Approved Users can access the LearnCenter. Removed - Users who have been removed from the LearnCenter. Disabled Access - Users who are approved, but who failed logging in multiple times, based on the settings for the LearnCenter password lockout feature. They cannot access the LearnCenter until an Administrator removes the lockout flag on their User accounts. Note: See Customizing the Login Lockout Feature for additional information on setting up the Login Lockout feature. If you do not select any of the check boxes, the search is performed on Users of all statuses except Removed. Note: See Customizing the Login Lockout Feature in online help for additional information on setting up the Login Lockout feature. If you do not select any of the check boxes, the search is performed on Users of all statuses except Removed.
*User Group	This field displays if you are using the classic Groups functionality. You can search for users who are part of groups. Select (highlight) the group name in User Group box. If you want to further filter by sub group, click Sub Groups and then select the sub group name in the box. Click Show Users to display the members of this group in the User List.
*Groups	This field displays if you are using the Dynamic Groups functionality. The search text box has a limitation of 100 characters. The default number of Groups displayed in the drop-down list is limited to 50. Type a partial name in the search box and select the Group you want from the drop-down list. Notice that the unique Group Code is listed next to the Group Name in the list.
Display	Decide how many results you want to display on the page and select it from the Display drop-down list. The default number of records displayed on the page is 50. You can change this by selecting a different number from the Display drop-down list. You can display up to 1000 records.

Click the check boxes next to the Users you want to add to the Role. Users marked with gray check boxes are already associated with this Role.

You cannot add yourself to a Role.

Click Return Selected in the User List pane.
The Users you selected are now listed on the View Users Mapped to Roles page.

In addition to adding Users, the View Users Mapped to Roles page gives you access to the actions described in the table below.

Button	Description
Edit Role Details	Click this button to open the User Role Properties page.
Delete Users	Select Users to be deleted from the Role then click this button.
Insert Users	Click this button to open the Select Users page.
	Click this to edit User properties.
	Click this to write or review User performance notes for the User.