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Enrollments

Enrollments enable Administrators, supervisors, and managers to prescribe learning and monitor student progress. Using Enrollments, you can make optional or mandatory training available to students. You can also enable students to self-enroll or nominate themselves for content. Self-enrollments can be set up to allow open enrollment or require supervisor approval. Users are notified of status changes through automatic email messages sent to the Communications Center or through Microsoft Outlook or IBM’s Lotus Notes. Enrollments that are full cannot be purchased.

Enrollments rely on automated Communication Messages to notify students and Administrators of registration changes. It is highly recommended that you use either the Communication Center or email Integration if you plan to use Enrollments. (See Com System for more information.)

The process of managing Enrollments may include approving Users’ requests for training, un-enrolling Users, and changing Post-statuses, such as marking attendance after an ILT Session.

You may choose to centralize the responsibilities for managing Enrollments, making only certain Admins responsible for managing Enrollments. You can also clients decentralize the responsibilities and, for example, may make Instructors responsible for managing the Enrollments for the ILT Sessions they deliver.

The Users responsible for managing Enrollments need to be designated as Enrollment Administrators and they require Enrollment-related Administrator Permissions to perform their responsibilities. The following User Permissions are required for this feature:

View Management Links (sub permission of Manage Options)
Manage Enrollments (parent and sub User Permissions)
Manage Assets/Materials (parent and sub User Permissions)

See User Permissions and Enrollment User Permissions for instructions on granting and denying User Permissions.

On the ControlPanel, click on the Enrollments menu to expand it. From the Enrollments menu you can:

Manage Enrollments - search for, add, edit, batch change, and manage Enrollments
Manage Assets or Materials for Instructor Led Training (ILT) events
Set Group Permissions
Customize the Enrollment Roster Template